American Society of Legislative Clerks and Secretaries (ASLCS) Technology Committee Meeting Minutes


Spring Business Meeting
Santa Fe, N.M.                  
Saturday, April 20, 2013


Call to Order

The meeting of the Technology Committee was called to order by David Byerman, Nev., Chair.

Attendance

The following members of the committee were present: (Check members present)

  x

David A. Byerman, Chair (Nev.)

 

Tim Kehoe (Conn.)

 x

Bonnie Alexander, Vice-Chair (Idaho)

 

Lia Lopez (Calif.)

 

Dana Miller, Vice-Chair (Mo.)

 

Melanie Newby (Va.)

 x

Steve Arias (N.M.)

 

Sue Parker (Calif.)

 

Julie Bochat (Mo.)

 

Rose Ramsey (Va.)

 

Karen Brown (Utah)

 

Jim Schratz (Ark.)

 

Joseph Carleton (Maine)

 

Ann Marie Sweeney (Pa.)

 

Lee Cassis (W.Va.)

 

Russell Tomas (Calif.)

 

Bernard Dean (Wash)

 x

Denise Weeks (N.C.)

 

Jacquelyn Delight (Calif.)

 

Diana Williamson (Wyo.)

 

Chris Griesel (Texas)

 

Maureen Wilson (Utah)

 

Brad Hendrickson (Wash.)

 

Tammy Wright (N.H.)

 

John Hollman (Ill.)

 

Aldeha Edward-Salvador (F.M.) Micronesia

 

Russell Humphrey (Tenn.)

 

 

 

Andrew Ketchings (Miss.)

 

 

 

Other members/guests in attendance included Maryann Horch, Va.; Joel Kintsel, Okla., Scott Kaiser, Ill.; Rob Hunt, Maine.

Approval of Minutes

Upon a motion by Bonnie Alexander, Idaho, seconded by Denise Weeks, N.C., the minutes of the last meeting held March 22, 2013 via CoverItLive (Virtual Meeting), were approved.

Old Business

David Byerman, Chair, Nev. reviewed ongoing Technology Committee projects including:

  • Social Media Roster, how it works and options and advantages for signing up for the roster. The Social Media Roster, in an abbreviated form, was included in the most recent Legislative Administrator, and it is hoped that this exposure will encourage more participation.  The committee discussed ways to involve more people in the Social Media Roster and encouraging them to register.  Ideas included having a computer station in Atlanta at the NCSL Summit and in Sacramento during the Legislative Expo at the ASLCS Professional Development Seminar.  Angela Andrews also agreed to disseminate word of the Social Media Roster via the ASLCS Listserv.

  • ELearning Videos, including an introductory video geared toward ASLCS Committee Chairs on how to use CoverItLive, and the first of a series of videos to be produced by the 2020 Mason’s Manual Commission on the “Principles of Parliamentary Law.” The videos can be found at youtube.com/ASLCSElearning and were shown to committee members.  These videos will also be posted to the ASLCS website.

New Business

David Byerman, Chair, Nev. discussed the potential referral of two items from the Technology Committee to the ASLCS Executive Committee for approval.  The items include:

  • formation of an ASLCS social media group which would be by invitation only;

  • a referral service for cloud storage and other internet services, such as Dropbox. 

Both items will be recommended for inclusion in the ASLCS Executive Committee agenda for its meeting at the NCSL Legislative Summit in Atlanta.
Bonnie Alexander (Idaho) raised the issue of making the ASLCS website more useful for ASLCS members.  The committee agreed to pursue at least including a list of useful links on the ASLCS website
Chair Byerman also discussed the need to coordinate at least one concurrent session for the Professional Development Seminar in Sacramento.  Ideas suggested by committee members included:

  • Tech Speak 101 – a discussion of the ever changing terminology for the world in which we live.

  • The use of technology to communicate information to the public in legislative buildings.

  • Legislative web design, and ADA compliance for online resources.  Some states (notably Calif.) are being informed that their entire website needs to be redone to bring it into compliance with ADA requirements.

Adjournment

Upon a motion by Denise Weeks, seconded by Stephen Arias, the meeting was adjourned.
Respectfully submitted,
Scott Kaiser, Ill.