American Society of Legislative Clerks and Secretaries (ASLCS) Technology Committee Meeting Minutes

ASLCS Professional Development Seminar
Rickmond, Virginia

Saturday, Oct. 6, 2012

Call to Order

The meeting of the Technology Committee was called to order by David Byerman, NV, chair.

Attendance

The following members of the committee were present: (Check members present)
 

*

David A. Byerman, Chair (NV)

  Tim Kehoe (CT)

*

Bonnie Alexander, Vice-Chair (ID)

  Lia Lopez (CA)

*

Dana Miller, Vice-Chair (MO)

*

Melanie Newby (VA)

*

Steve Arias (NM)

  Sue Parker (CA)
*

Julie Bochat (MO)

*

Rose Ramsey (VA)

*

Karen Brown (UT)

*

Jim Schratz (AR)

*

Joseph Carleton (ME)

  Ann Marie Sweeney (PA)
 

Lee Cassis (WV)

  Russell Tomas (CA)
 

Bernard Dean (WA)

*

Denise Weeks (NC)
 

Jacquelyn Delight (CA)

*

Diana Williamson (WY)
 

Chris Griesel (TX)

*

Maureen Wilson (UT)
 

Brad Hendrickson (WA)

  Tammy Wright (NH)
 

John Hollman (IL)

  Aldeha Edward-Salvador (FM) Micronesia

*

Russell Humphrey (TN)

   
 

Andrew Ketchings (MS)

   
 

Other members/guests in attendance included David Bortz (VA), Joy Engelby (MO), Amy Leach (CA), and Jonathan Palmore (VA).

Approval of Minutes

Upon a motion by Bonnie Alexander (ID), seconded by Steve Arias (NM), the minutes of the last meeting held on Aug. 6, 2012, during the NCSL Legislative Summit in Chicago, Ill., were approved.

Old Business

Dana Miller (MO) indicated that the Technology Committee sponsored “Continuity in Disaster Planning” concurrent session was well received. Panelists included Marilyn Eddins (CO), Ramona Kenady-Line (OR), Bernadette McNulty (CA), and Brandon de Graff (assistant secretary of Veterans Affairs and Homeland Security, VA). Planning documents will be sent to attendees in a follow-up email.

David gave a summary of the tools that the Technology Committee featured at the Legislative Expo. The social media roster was available for members to add contact information, and laptops displaying a live Cover It Live meeting were stationed in the Expo area so that attendees could experience firsthand how the program works. Both provide avenues for ASLCS members to stay connected with each other between traditional meetings. David encouraged all committee members to attend the next Cover It Live committee meeting, which will be held in December.

Committee members were asked to share the social media roster with other ASLCS members. We will provide access to the roster information soon.

Further discussion centered on keeping ASLCS members “connected.” Several committee members expressed an interest in forming an ASLCS group on LinkedIn.

David gave an update on the ASLCS E-Learning Project. On Oct. 2, the ASLCS Executive Committee approved the Technology Committee’s Working Group recommendations, which establishes subject matter/script content and technical recommendations for video submissions for the ASLCS E-Learning channel on YouTube. Current video productions include a Mason’s Manual Commission video, a “meta” video explaining e-learning videos, as well as a video promoting the Cover It Live meeting format. Dana added that the “YouTube Patrol” (consisting of herself and Bonnie Alexander) had been busy capturing video shorts and conducting interviews in Richmond and would be compiling a recap of PDS highlights.

An E-Learning Video Subcommittee consisting of Julie Bochat (MO), Maryann Horch (VA), and Denise Weeks (NC) was formed to review and approve future video submissions.

The ASLCS e-learning channel may be accessed here.

New Business

The committee discussed how to best promote the e-learning channel and encourage video submissions. It was agreed that each ASLCS committee should submit a video with a description of its duties and an explanation of its function. Jonathan Palmore (VA) also suggested that a committee description could be included in text below each video title on YouTube. Further discussion involved the intent of the videos, and it was agreed that some direction was needed in order to define the target audience. David stated that he would send an email to each chair asking for their input.

Denise Weeks (NC) indicated that next year’s PDS will include an ASLCS 70th anniversary celebration, and that a “Reflections on ASLCS” video production honoring some of the society’s long-serving members is being planned, which could also be posted to the e-learning channel.

David proposed some topics for the committee to consider at future meetings, including the possibility of exploring a referral service for cloud storage and creating a message board for ASLCS members on the ASLCS web site. Message board functionality could also be established through social media options. The committee agreed to discuss these ideas further in the year to come.

Adjournment

Upon a motion by Denise Weeks (NC), seconded by Maryann Horch (VA), the meeting was adjourned.