American Society of Legislative Clerks and Secretaries Program Development Committee Meeting Minutes

Summer Meeting
Chicago, Ill.
Aug. 6, 2012
 

Call to Order
The meeting of the Program Development Committee was called to order by Susan Kannarr, KS, Committee Chair.
 
Attendance
The following members of the committee were present: (Check members present)

x

Susan Kannarr, Chair (KS)

 

Cathy Hooe (VA)

x

Maryann Horch, Vice-Chair (VA)

 

Bill Horn (AL)

x

Bill MaGill, Vice-Chair (VT)

 

Emily Howard (VA)

x

Bonnie Alexander (ID)

 

Adanna Hydes (KY)

 

Mardi Alexander (TX)

 

Kathryn Jackson (UT)

 

Mary Andrus (UT)

 

Scott Kaiser (IL)

x

Stephen Arias (NM)

 

Jamie Kruse (NE)

 

Matthew Baker (NV)

 

Cheryl Laube (AZ)

x

Judy Barrows (ME)

 

Jeannie Layell (VA)

 

Cindy Benjamin (NV)

 

Ramona Kenady Line (OR)

x

George Bishop (VA)

 

Jennifer Novak (ID)

 

Joan Branson (MO)

 

Patrick O’Donnell (NE)

 

Jay Braxton (VA)

 

Neva Marie Parker (CA)

 

Karen Brown (UT)

 

Tara Perkinson (VA)

x

Jean Burgin (KY)

 

Heather Priest (ME)

x

David Byerman (NV)

 

Paula Rossetto (CA)

x

Scott C. Caffey (TX)

 

Dianne Russell (NC)

 

Kristin Canterbury (WV)

x

Pat Saville (KS)

 

Lee Cassis (WV)

 

Susan Clarke Schaar (VA)

 

Norma Chastain (AZ)

 

Jackie Scott (VA)

 

Marguerite Duda (WV)

 

Ron L. Smith (LA)

 

Marilyn Eddins (CO)

 

Lori Summers (WV)

 

Betty Kay Francis (TN)

 

David Surdez (MN)

x

Susan Furlong (NV)

x

Bonnie Trivette (NC)

x

Janice Gadd (UT)

 

Karen Wadsworth (NH)

x

Tisha Gieser (AK)

 

Dianne Whitaker (VA)

 

Shelle Grim-Brooks (NV)

 

Dotson Wilson (CA)

 

Virginia Habansky (VA)

 

Maureen Wilson (UT)

 

Anna Hanback (VA)

x

Patience Worrel (TX)

x

Nathan Hatfield (VA)

 

Tammy Wright (NH)

 

Daniel Hicks (TN)

 

 

 

Donna Robinson Holiday (KY)

 

 
 

Other members/guests in attendance included Stacey Nicchio (TX); Tracy Ortiz (TX); Angela Andrews (NCSL).
 
Approval of Minutes
Upon a motion by Nathan Hatfield (VA), seconded by Janice Gadd (UT) the minutes of the last meeting held April 21, 2012, during the Spring Meeting, in Phoenix, AZ were approved.
 
Old Business 
Chair Kannarr welcomed the committee members and explained that the primary topic for the meeting would be review and planning for the Fall Professional Development Seminar to be held Oct. 2-7.  In particular, the Chair asked for input from the committee on concurrent session content, format and suggested presenters.  A draft schedule for the PDS was distributed along with descriptions of the planned concurrent sessions. Chair Kannarr proceeded to review the draft agenda.
 
During discussion on the concurrent session “Freedom of Information Act Issues in the Electronic Age” Maryann Horch (VA), vice-chair of Program Development, requested that if people had specific topics or questions to be covered that they be submit them in advance so the presenter could prepare appropriately.
 
David Byerman (NV), chair of the Technology committee, requested ideas from committee members for panelists for the “Continuity in Disaster:  Keeping your Tools and Wits when all else is in the Pits” session.  He also discussed efforts underway to integrate a demonstration of Cover it Live technology to attendees during the Legislative Expo. 
 
Tisha Geiser (AK), chair of the Support Staff committee, asked for input on the committee’s sponsored session “Looking to the Future: Cross Training and Succession Planning Strategies”.  In addition, she updated the members about plans for the Legislative Expo and encouraged states to bring materials to share with other attendees. 
 
The session covering Mason’s Manual is being formatted as a game show type program as is titled “Mason’s Manual Challenge:  Parliamentary Puzzlers”.  Chair Kannarr indicated that the format is based a session from the Milwaukee PDS that received very positive comments in the evaluation and requested additional format ideas from members.
 
Chair Kannarr updated members about efforts being taken to ensure that the “Legislative Off-the-Record” concurrent session stayed on track and not be allowed to “bog down” on particular topics so that more people had an opportunity to participate. 
 
The committee engaged in significant discussion regarding the scheduling of historically popular topics like Legislative Off-the-Record and Mason’s Manual. In particular, concerns were expressed that sessions opposite these topics would suffer. Other members commented that there are many considerations to scheduling topics including encouraging people to attend after lunch or continue attending at the end of a day. Chair Kannarr stated that considerable efforts were made by the planning group to ensure that there would be good attendance at all concurrent sessions.  Pros and cons of placing sessions in various time slots, including those mentioned above, were considered.
 
Nathan Hatfield and George Bishop (VA) reviewed some of the social activities being planned by the host state and mentioned that state dinner entertainment was still being finalized by the host state.
 
New Business
Maryann Horch (VA) mentioned the Greetings From Richmond blog to get news and other information about the Fall PDS.  
 
Adjournment
Upon a motion by David Byerman (NV) seconded by Maryann Horch (VA) the meeting was adjourned.
 
Respectfully submitted,
Susan Kannarr (KS), Chair
Judy Barrows (ME), Acting Recorder