2012 (April) Membership and Communication Committee Meeting Minutes

4/21/2012

American Society of Legislative Clerks and Secretaries (ASLCS)

ASLCS SPRING MEETING
Phoenix, AZ
April 21, 2012

Call to Order

The meeting of the Membership and Communication Committee was called to order by Bonnie Alexander (ID), chair.

Attendance

The following members of the committee were present: Bonnie Alexander (ID), Stephen Arias (NM), David Byerman (NV), Scott Caffey (TX), Norma Chastain (AZ), Susan Kannarr (KS), Cheryl Laube (AZ), and Denise Weeks (NC).

Other members/guests in attendance included Joe Carleton (ME).

Approval of Minutes

Upon a motion by Dave Byerman (NV), seconded by Steve Arias (NM), the minutes of the last meeting held October 1, 2011, during the Professional Development Seminar (PDS) in Branson, MO, were approved.

Old Business

The chair briefly reviewed decisions made by the committee during the PDS in Branson. The New Member Orientation will follow the same theme and format as the Branson orientation including the same table decorations, pin contest, ice-breaker, and wrap-up session. The committee had also agreed to focus new planning on promoting membership by attracting new members to ASLCS and by giving members who attend the meetings more opportunities for networking.

New Business

The committee discussed increasing membership by promoting ASLCS to states that do not attend meetings and to states that have reduced their participation in the past few years. The committee considered surveying the principals of those states to determine whether their decisions have been related to budgetary constraints or lack of perceived value. To educate prospective members about the value of ASLCS, suggestions included streaming online videos of meetings and posting current association events on the website. It was also suggested that active members meet personally with principals who are attending the NCSL Summit for the first time to explain the benefits of participating in the association and attending Professional Development Seminars.

The committee then discussed options for providing the attending members more structured networking opportunities during the annual PDS. Many ideas were presented. Surveying second-time, returning members for their feedback was suggested. Giving members more occasions to meet with colleagues in their same staff position was considered. Position-specific tables could be designated during breakfast and lunch breaks. A concurrent session could be planned specifically for networking with formats similar to speed-dating and match.com. To encourage exchange of information about what to do and where to go in the surrounding area, a flip board could be placed at the information desk or breakfast location for members to post comments.

The committee agreed to the following action items: (1) The chair would work with committee members to prepare a survey for principals and distribute the survey with the help of the ASLCS staff before the upcoming NCSL Summit and (2) request that the Program Development Committee consider a concurrent session on networking.

Adjournment

Upon a motion by Cheryl Laube (AZ), seconded by Steve Arias (NM), the meeting was adjourned.