Membership and Communication Committee Meeting Minutes

NCSL Legislative Summit
San Antonio, TX
August 8, 2011

Call to Order

The meeting of the Membership and Communication Committee was called to order by Susan Kannarr, KS, Chair.

Attendance

The following members of the committee were present: (Check members present)

X

Susan Kannarr (KS), Chair

X

Suzi Lowell (AK)

 

Jamie Kruse (NE), Vice-Chair

 

Mark Mahoney (IL)

X

Bonnie Alexander (ID)

 

Jennifer Mertz (IN)

 

Mary Andrus (UT)

 

Angi Murphy (VA)

 

Judy Barrows (ME)

 

Melanie Newby (VA)

 

Melissa Bybee-Fields (KY)

 

Jim Schratz (AR)

X

David Byerman (NV)

 

Jackie Scott (VA)

 

Jean Burgin (KY)

 

Ron Smith (LA)

 

Scott Caffey (TX)

X

Terry Spieler (MO)

 

Lourdes Guerra (TX)

 

Sandy Tenney (UT)

 

Linda Hopkins (TX)

X

Bonnie Trivette (NC)

 

Ruby Johnson (LA)

X

Linda Tubbs (TX)

 

Cyndy Johnston (OR)

 

Karen Wadsworth (NH)

X

Cheryl Laube (AZ)

X

Kirsten Waid (AK)

 

 

 

Diana Williamson (WY)

Other members/guests in attendance included Geneva Tulasz (VA).

Approval of Minutes

Upon a motion by David Byerman (NV), seconded by Linda Tubbs (TX), the minutes of the last meeting held April 16, 2011, during the Spring Meeting, in Pittsburgh, PA, were approved.

New Business

The Chair presented handouts of the New Attendee Handbook (Revision 3) and stated that it contains a number of changes from previous years including new information, additional pictures of the Executive Committee and revised language in several sections. It was suggested the handbook be available online and Angela Andrews stated it could be places on the ASLCS website with links to the appropriate online information. It was also suggested that acronyms be included in the handbook so that new members could better understand the terminology commonly used during the meetings and in publications.

The next order of business was the New Attendee Orientation at the fall Professional Development Seminar in Branson, Missouri in September. The theme, “Show Me”, was discussed. The committee discussed the concurrent session being held prior to the orientation covering the structure of ASLCS and NCSL and commented that this could lessen the need for a lengthy description at the orientation meeting. Many ideas were shared about what to do during the meeting in addition to the traditional exchanging of pins due to budget restrictions limiting states that could bring them. Suggestions were made to allow signatures at the back of the new attendee booklet and signed business cards to be counted as “pins” for the purposes of the contest. Various icebreaker activities were discussed centering on participants sharing information about their respective states. The use of a national or international map for participants to mark with pushpins indicating where they were from was discussed. Using maps along with binoculars, compasses, magnifying glasses and other items was discussed for table decorations.

Making international attendees feel more welcome was discussed. One suggestion was the possibility of dual sponsorship and an email will be sent asking for sponsors who might speak the attendees’ languages or have knowledge of their countries.

The usefulness of sending out suggestions and guidelines for all sponsors was discussed and the chair stated that sample letters and a checklist would be sent out when sponsors were assigned.

New Business

The issue of what information is sent out to new members upon paying dues was discussed. The chair stated that a revised member pamphlet is being worked on and that it could be part of the information sent out. Members discussed the need to promote the ASLCS to new Clerks and Secretaries to help boost participation in the society.

Adjournment

Upon a motion by Suzi Lowell (AK), seconded by Kirsten Waid (AK), the meeting was adjourned.

Respectfully submitted,
Susan Kannarr, KS, Chair
Bonnie Trivette, NC, Acting Recorder